Kenya: LOCAL ADMINISTRATIVE AND FINANCE OFFICER

About the organization:

We World is an Italian-based independent, non-sectarian and nonpartisan organization. Funded in Milan in 1999, and present in Asia, Latin America and Africa, started working in Kenya in 2009 to improve the living conditions of the population living in the poorest areas of the country.

In all its projects and through the involvement of the entire community, We World operates with the main objective of tackling the causes and consequences of poverty through a right.

We World office in Nairobi is currently looking for an Admin & Finance Officer for its Nairobi office to support administration, finance, and procurement under the supervision of the Head of Finance Department and the Country Representative.

Vacancy No: FIN/WWIKF/KEN/005/2016

Post Title: Finance and Admin Officer

Date Issued: 4^th May 2016

Closing application date: 8^th May 2016

Start date: ASAP

Location: Nairobi Kenya

Responsibilities and Tasks

The Administration & Finance Officer performs the following tasks and undertakes the following responsibilities:

Finance Tasks

• Cash book management (recording cash and bank transactions, daily book keeping of expenses in the cashbooks, reconciliation of bank and cash balances, reconciliation of advances and their settlement) and registration in the accounting overall system of the organization;
• Withhold and process all statutory payments and returns for three offices staff (NHIF, NSSF, PAYE, etc.);
• Check the accountability of the financial documents, all the offices in Nairobi, Kisii and Migori, and the partners’ reports, four partners reports, at least; this task covers almost all the working time
• Monitoring the budgets and make sure that it is in line with the funding received;
• Prepare payroll and pay slips for the staff of two offices and check the ones of partners/ offices;
• Ensure that a transparent and proper system of authorizations is implemented and monitor constantly that this is updated and filed accordingly;
• Ensure that a proper and transparent filling of all documents relating to finance is present and updated in the offices;
• Assist We World office to run smooth internal and external audits of the offices and the partners;
• Supervise that staff travel expenditures are undertaken according to the funds available and the estimation given.
• Check and control of the local partners financial reports, quarterly submitted, both the physical documents and the softcopies
• Ensure local partners financial reports adhere to We World and international donors guidelines, such as MAE and EU

Admin Tasks

• Ensure We World and donors regulations (such as PRAG) are adhered to in all procurement of goods and services;
• Ensure that We World and donors guidelines are followed in all procurement areas;
• Monitor all procured assets to ensure proper asset tagging and keep recording of the ‘assets leave out’ forms ;
• Update the inventory list;
• Routinely place the orders of office supplies;
• Manage the filing, storage and security of documents;
• Monitor property leases, relevant insurances, telephone services and utilities to ensure timely payment;
• Process routine personnel forms, such as leave or sick reports;
• Keeping the staff records updated (annual leaves, bio data)
• Perform other related duties as required.

Essential Competencies:

• Accountability;
• Bachelors' degree in Accounting, Business Administration or similar with completed all sections of CPA;
• 5 years work experience in NGOs;
• Very strong organizational skills with proven ability to prioritize tasks and meet deadlines;
• Strong interpersonal skills and the ability to work in multi-cultural context;
• Able to relate with staff personnel and local partners and to train them on the job on finances in order to meet the requirements of We World and the funding donors;
• Excellent verbal and written communication skills, including the drafting of letters, e-mails and documents;
• Excellent computer skills, especially Excel;
• Fluency in written and spoken English
• Able to take initiatives and additional responsibilities and work without supervision to accomplish results;

· Adhere to the principles of the organization and widespread its mission.

Desirable Competencies:

• Master Degree will be highly valued
• Prior experience working for NGOs and/or charitable institutions
• Prior experience working on projects funded by an international institution
• Driving license.

Contract Type: 6 months’ contract, (with previous 3 months of successful probation)

Location: Nairobi office based, with very frequent travelling missions

How to apply:

Interested and qualified candidates should submit an application letter and CV by email clearly stating in the subjectVacancy No: FIN/WWIKF/KEN/005/2016 to: chiara.pirola@weworld.itby 8^th May 2016 and attach a recent recommendation letter from one of the last employers.

Please, apply only if you can match the essential competencies as those who do not shall not be considered.

Only short-listed candidates will be contacted for interviews.